MAS Bylaws

ARTICLE I - NAME

This organization shall be known as the MARKETING ASSOCIATES OF SPOKANE (MAS), herein called "the Association."

ARTICLE II - PURPOSE

The design of Marketing Associates of Spokane is to enhance the personal/professional development of individuals marketing the A/E/C industry. MAS is dedicated to promoting an awareness of our profession and its value to our community.
The goals of MAS include:

1. Provide a means of promotion/visibility for our profession.
2. Be a forum for professional training and continuing education.
3. Serve our existing membership and recruit new members.
4. Act as a source for networking and personal enjoyment.

The Association shall operate not for profit but exclusively for charitable, scientific, literary, or educational purposes.

ARTICLE III - FISCAL YEAR

The fiscal year shall run from July 1st through June 30th. The operations of the Association will be based on the fiscal year.

ARTICLE IV - MEMBERSHIP

IV-I MEMBERSHIP

The membership of the organization shall:

1. Subscribe to the mission and goals of the Association. Be a member in good standing.

IV-II DUES

Association dues will be $100 and will be annually invoiced on June 30th. Payment shall be made directly to the Treasurer. Dues will be pro-rated to $50 for members joining between January 1st and June 30th.

To remain a member in good standing with this Association, the members must keep current Association dues.

IV-III TERMINATION

The Board of Directors, by a majority vote, may terminate the membership of any member for good cause shown; provided however, that such member is given notice by certified mail to the last known address of the member no less than thirty (30) days prior to the date termination is to be considered and after an opportunity to be heard at such meeting of the Board of Directors.  Membership may be terminated for reasons other than the above by resignation or nonpayment of dues.

ARTICLE V - GOVERNING BODY

V-I OFFICERS

The Officers of this Association shall consist of a President, Vice President/Secretary, Immediate Past President, and Treasurer.

A. PRESIDENT

The President shall be the principal officer of the Association and, in general:

• Represent the Association and act as spokesperson for the Association as needed.
• Preside at all meetings of the membership.
• Facilitate all board meetings.

B. VICE PRESIDENT/SECRETARY

The Vice President/Secretary shall, in general:

• Represent the Association and act as spokesperson for the Association as needed.
• Preside at meetings of the membership in the absence of, or at the request of, the President.
• Provide Board of Directors with written summaries of any business conducted during general membership meetings and board meetings.
• Notify membership of all Association meetings and activities and coordinate reservations for the Association.

C. TREASURER

The Treasurer shall, in general:

• Oversee financial affairs of the Association including, but not limited to, the collection and distribution of funds.

V-II BOARD OF DIRECTORS

The Board of Directors shall consist of the President, Vice-President/Secretary, Treasurer, and the committee chairpersons and co-chairpersons. The property and affairs of the Association shall be controlled and managed by the Board of Directors.

V-III VACANCY

In the event there is no individual available or qualified to serve or a vacancy occurs within the year and prior to the next duly constituted election, the Board of Directors shall choose a member to serve in the appropriate capacity.

ARTICLE VI - COMMITTEES

To assist with Association operations, committees may be used. The responsibilities of the Committees may be revised or additional committees added as needed. These committees shall each have a chairperson or co-chairpersons who will be responsible for the assignments of their committee. The Board of Directors will invite individuals to fill committee chair and co-chair positions.  They will be responsible for recruiting committee members, running committee meetings, and updating the Board of Directors. The committee chairperson or co-chairpersons will serve as a member of the Board of Directors and shall attend Board meetings.

A. PROGRAMS - The general responsibilities of the Program Committee is as follows:

• Solicit input and assistance from the general membership as needed for program ideas and speakers.
• Coordinate contact and follow-up with identified speakers/programs.
• Establish 3-month calendar identifying upcoming speakers/programs.
• Schedule at least 5 speakers/programs per year related to the A/E/C industry.
• Coordinate with Vice President/Secretary regarding membership notification of upcoming speakers/programs.
• Prepare written agenda for each scheduled speaker/program.
• Assist the Membership and Public Relations Committees as needed with special assignments.

B. MEMBERSHIP - The general responsibilities of the Membership Committee is as follows:

• Solicit input and assistance from the general membership as needed for recruitment of new members and enhancing membership services.
• Maintain membership directory.
• Follow-up with all recruits and new members.
• Assist the Programs and Public Relations Committees as needed with special assignments.

C. PUBLIC RELATIONS - The general responsibilities of the Public Relations Committee is as follows:

• Solicit input and assistance from the general membership related to public relations.
• Initiate contact with all public media sources, written and oral, and write press re-leases as needed.
• Assist the Program and Membership Committees as needed with special assignments.
• Maintain the Association's web site.

D. SPECIAL EVENTS/SOCIAL ACTIVITIES - The general responsibilities of the Special Events/Social Activities Committee is as follows:

• Plan special events and social activities for the benefit of the membership.

ARTICLE VII - ELECTIONS

The Association shall hold annual elections for the purpose of electing Officers. The Board of Directors will oversee the elections to ensure that they are conducted in agreement with these By-laws.

Nominations for Officers will be taken during a special meeting scheduled no later than the regular June meeting. During the special meeting a slate of candidates will be determined by the Board of Directors and announced during the regular June meeting. All members in attendance at that meeting will vote for the acceptance of the slate of candidates recommended by the Board of Directors.

Elected Officers will take office in July and serve a one-year term from July 1st through June 30th.

ARTICLE VIII - MEETINGS

VIII-I GENERAL MEETINGS

The Association's membership shall meet monthly for the transaction of such business that might come before such meeting.

VIII-II ANNUAL MEETING

The Association's Board of Directors shall meet annually in June, on a date designated by the Board, for the transaction of such business as may come before such meeting and to announce the elected Officers for the coming fiscal year. The date of the annual meeting can be changed by a majority vote of the Board of Directors; however, the meeting will take place so that new Officers can assume office in July of each year.

VIII-III BOARD OF DIRECTORS MEETINGS

The Board of Directors shall meet as needed, at a time and place established by the Board for the transaction of such business that might come before such meeting. Board meetings may be called, for any purpose or purposes, by the President or by a majority of the Board of Directors.

ARTICLE IX - DISSOLUTION

A majority vote of the general membership group is required to initiate dissolution of the Association. Dissolution must follow established procedures, rules and regulations governing the Association.

The Association shall use its funds only to accomplish the purposes of the Association and no part of said funds shall inure, or be distributed to the members. On dissolution of the Association, any funds remaining shall be distributed to one or more regularly organized and qualified charitable, educational, scientific, or philanthropic organizations to be selected by the remaining general membership.

ARTICLE X - INDEMNIFICATION OF DIRECTORS, OFFICERS, EMPLOYEES AND AGENTS

This Association, its committees, its Officers, and its membership individually, shall as a condition of participation agree to hold the Association, its members, and Officers harmless from any financial obligation or legal claim arising out of the actions of its members, either individually or collectively, on behalf of the Association unless those actions are specifically approved by a resolution of the Board of Directors.

ARTICLE XI - AMENDMENTS

These bylaws may be altered, amended or repealed and new bylaws adopted by action of a majority of Board of Directors at any regular or special meeting providing notice is given at least forty-five (45) days prior to the meeting at which the proposed changes are to be considered.
Any reference to gender in these bylaws shall be interpreted as a neutral designation.

AMENDED ON THE 15th DAY OF AUGUST 2008

WITNESS:

President: Julie Culver

Vice President/Secretary: April Smith